Mobile Event Capture

Capture every lead, anywhere - even without an internet connection

Engaging with prospective students in person, whether at schools, fairs, outreach visits, open days, or international events, is essential. But relying on QR codes or unstable connections can lead to missed opportunities.

The Mobile Event Capture module enables online and offline data collection on tablets. Data syncs automatically into Student Database once a connection is available, so new leads can be followed up through connected tools such as Campaign Manager, Event Manager, and Comms Centre.

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What is Mobile Event Capture?

Mobile Event Capture is a Student CRM module that helps HE and FE teams collect prospective student data at in-person recruitment events, school visits, fairs, open days, and international events. It supports online and offline tablet data capture, syncs captured leads into Student CRM, and helps teams trigger follow-up communication without relying on paper forms or unstable internet connections.

Key benefits

Everything you need to collect student data reliably, wherever your events take place

Immediate relationship building

Turn first meetings into lasting relationships.

  • Send automated emails or SMS messages instantly after sign-up.
  • Start engagement while interest is highest.
  • Create meaningful connections before students move on.

Automated communication

Follow up quickly without extra admin.

  • Sync data to Student CRM to trigger predefined workflows.
  • Send timely, branded follow-ups through connected communication tools such as Campaign Manager.
  • Keep engagement high and conversions strong.

Offline data capture

Collect data confidently with or without Wi-Fi.

  • Use the free Mobile Event Pad app on any tablet.
  • Capture leads at any event, anywhere in the world.
  • Sync automatically when a connection is restored.
Offline data capture on a tablet using the Mobile Event Pad app

Timely and compliant capture

Eliminate paperwork and protect student data.

  • Record details digitally and securely.
  • Support GDPR-aware data capture without manual entry from paper forms.
  • Follow up quickly while interest is fresh.

Hidden admin fields and private notes

Record insights that matter.

  • Add private notes to capture key details from conversations.
  • Use hidden fields for internal tags or categorisation.
  • Segment and personalise future communication through Campaign Manager.

Event performance and ROI tracking

Understand the impact of every event.

  • Link captured data to organisations and CRM records.
  • Track ROI, monitor relationships, and measure outcomes.
  • Use the data alongside Event Manager and Student Database to understand what works across recruitment activities.
FAQs

Mobile Event Capture FAQs

Common questions about using Mobile Event Capture to collect prospective student data online or offline, sync event leads into Student CRM, trigger follow-up communication, and support recruitment, outreach, events, and international teams.

Can we use it without an internet connection?
Yes. The Mobile Event Pad app works both online and offline, syncing data to Student CRM when a connection becomes available.
Can students receive follow-ups straight away?
Yes. If connected, students can receive automated emails or SMS messages within seconds of completing your form. Captured data can also support follow-up campaigns in Campaign Manager.
Is data capture GDPR compliant?
Yes. Student data is collected securely and synced directly into Student CRM, removing the need for manual entry from paper forms and reducing the risk of lost information.
Can we use it for international events?
Yes. The app is designed for use anywhere in the world and works at international fairs, school visits, outreach events, and other off-campus recruitment activities.
Can staff take private notes during events?
Yes. Hidden admin fields allow staff to record notes, categorise leads, and capture extra context for future follow-up.
Does it integrate with other CRM modules?
Yes. Data syncs into Student CRM automatically and can support communications in Campaign Manager, event workflows in Event Manager, and student records in Student Database.
Who uses Mobile Event Capture the most?
Mobile Event Capture is most used by events, recruitment and outreach, and international teams. It is especially useful for teams collecting prospective student data at fairs, school visits, open days, and off-campus recruitment events.
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