Mobile Event Capture

Capture every lead, anywhere - even without an internet connection

Engaging with students in person, whether at schools, fairs, or outreach visits, is essential. But relying on QR codes or unstable connections can lead to missed opportunities.

The Mobile Event Capture module ensures every interaction is recorded accurately by enabling both online and offline data collection on tablets. All data syncs automatically into Student CRM once a connection is available, so no lead is ever lost.

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Key benefits

Everything you need to collect student data reliably, wherever your events take place

Immediate relationship building

Turn first meetings into lasting relationships.

  • Send automated emails or SMS messages instantly after sign-up
  • Start engagement while interest is highest
  • Create meaningful connections before students move on

Automated communication

Follow up instantly without extra admin.

  • Sync data to Student CRM to trigger predefined workflows
  • Send timely, branded follow-ups automatically
  • Keep engagement high and conversions strong

Offline data capture

Collect data confidently with or without Wi-Fi.

  • Use the free Mobile Event Pad app on any tablet
  • Capture leads at any event, anywhere in the world
  • Sync automatically when a connection is restored
Offline data capture on tablet using the Mobile Event Pad app

Timely and compliant capture

Eliminate paperwork and protect student data.

  • Record details digitally and securely
  • Ensure GDPR compliance without manual entry
  • Follow up immediately while interest is fresh

Hidden admin fields and private notes

Record insights that matter.

  • Add private notes to capture key details from conversations
  • Use hidden fields for internal tags or categorisation
  • Segment and personalise future communication through Campaign Manager

Event performance and ROI tracking

Understand the impact of every event.

  • Link captured data to organisations and CRM records
  • Track ROI, monitor relationships, and measure outcomes
  • Gain insight into what works across your recruitment activities
FAQs

Mobile Event Capture FAQs

Can we use it without an internet connection?
Yes. The Mobile Event Pad app works both online and offline, syncing data to Student CRM when a connection becomes available.
Can students receive follow-ups straight away?
Absolutely. If connected, students can receive automated emails or SMS messages within seconds of completing your form.
Is data capture GDPR compliant?
Yes. All student data is collected securely and synced directly into Student CRM, removing the need for manual entry or paper forms.
Can we use it for international events?
Yes. The app is designed for use anywhere in the world and works seamlessly at international fairs and school visits.
Can staff take private notes during events?
Yes. Hidden admin fields allow you to record notes, categorise leads, and capture extra context for future follow-ups.
Does it integrate with other CRM modules?
Yes. Data syncs into Student CRM automatically and can trigger communications in Campaign Manager or workflows in other modules. As with other interactions, these are all recorded on the students’ record within the Student Database.
Who uses this module the most?
Most used by: Events, Recruitment and Outreach, International.
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