Mobile Event Capture
Capture every lead, anywhere - even without an internet connection
Engaging with prospective students in person, whether at schools, fairs, outreach visits, open days, or international events, is essential. But relying on QR codes or unstable connections can lead to missed opportunities.
The Mobile Event Capture module enables online and offline data collection on tablets. Data syncs automatically into Student Database once a connection is available, so new leads can be followed up through connected tools such as Campaign Manager, Event Manager, and Comms Centre.
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Engaging with students in person — whether at schools, overseas fairs, or outreach visits — is essential.
But relying on students to scan QR codes or dealing with poor internet access can lead to missed opportunities.
Our Mobile Event Capture module ensures every interaction is captured reliably by enabling both online and offline
data collection on tablets, automatically syncing into Student CRM when a connection is available.
Mobile Event Capture has the following benefits:
Immediate relationship building
If you're online when a student fills out your MEC form, they could receive their first email or SMS
while they're still talking to you — or better still, just after they walk away and are standing with a
competitor!
Start building meaningful, value-driven relationships within seconds of meeting a prospect.
Automated Communication
Synced data instantly triggers pre-defined comms workflows, ensuring students receive timely follow-ups throughout
their student journey — keeping engagement high and increasing conversion rates without extra admin work.
Offline Data Capture on Tablets
Collect prospect data using the free Mobile Event Pad app for your tablet, even when Wi-Fi isn't available.
This ensures potential leads are always captured, no matter where your event takes place .
Timely, Compliant & Reliable Data Capture
No more waiting until you're back at your desk after 'Mad March' or returning from a tour of Asia to type
up lists and send that all-important first message.
And gone are the days of trying to decipher messy handwriting on paper forms.
Capture student details digitally, ensuring GDPR compliance while eliminating paperwork.
Data syncs automatically into Student CRM as soon as you're online, so you can follow up while interest
is high — not weeks later
And there's more:
Maximise Event Performance
By handling data collection seamlessly, the app allows your team to focus on building connections with students
rather than managing paperwork.
Passively capture their data whilst continuing to have deep and meaningful conversations.
Hidden Admin Fields and Private Notes
From those meaningful conversations, take note! Capture private notes and use hidden admin fields to categorise
relationships with students.
This allows for segmentation, personalised follow-ups, and targeted communications through Campaign Manager.
Global Usage Flexibility
Use the app at events anywhere in the world, with or without internet access, making it ideal for international
recruitment and remote locations.
Activity Reporting and ROI Tracking
Automatically link event data to organisations in Student CRM, helping you track ROI, monitor relationships
with key institutions, and measure event performance throughout the entire recruitment journey.
With Student CRM and Mobile Event Capture, recruitment teams can capture leads anywhere, streamline event
follow-ups, and report on event impact — without worrying about lost data.
Book a call with one of our CRM experts and see how Mobile Event Capture can enhance your recruitment
efforts.
What is Mobile Event Capture?
Mobile Event Capture is a Student CRM module that helps HE and FE teams collect prospective student data at in-person recruitment events, school visits, fairs, open days, and international events. It supports online and offline tablet data capture, syncs captured leads into Student CRM, and helps teams trigger follow-up communication without relying on paper forms or unstable internet connections.
Everything you need to collect student data reliably, wherever your events take place
Immediate relationship building
Turn first meetings into lasting relationships.
- Send automated emails or SMS messages instantly after sign-up.
- Start engagement while interest is highest.
- Create meaningful connections before students move on.
Automated communication
Follow up quickly without extra admin.
- Sync data to Student CRM to trigger predefined workflows.
- Send timely, branded follow-ups through connected communication tools such as Campaign Manager.
- Keep engagement high and conversions strong.
Offline data capture
Collect data confidently with or without Wi-Fi.
- Use the free Mobile Event Pad app on any tablet.
- Capture leads at any event, anywhere in the world.
- Sync automatically when a connection is restored.
Timely and compliant capture
Eliminate paperwork and protect student data.
- Record details digitally and securely.
- Support GDPR-aware data capture without manual entry from paper forms.
- Follow up quickly while interest is fresh.
Hidden admin fields and private notes
Record insights that matter.
- Add private notes to capture key details from conversations.
- Use hidden fields for internal tags or categorisation.
- Segment and personalise future communication through Campaign Manager.
Event performance and ROI tracking
Understand the impact of every event.
- Link captured data to organisations and CRM records.
- Track ROI, monitor relationships, and measure outcomes.
- Use the data alongside Event Manager and Student Database to understand what works across recruitment activities.
Mobile Event Capture FAQs
Common questions about using Mobile Event Capture to collect prospective student data online or offline, sync event leads into Student CRM, trigger follow-up communication, and support recruitment, outreach, events, and international teams.