Mobile Event Pad

Capture student data anywhere, online or offline

The Mobile Event Pad app is one of Student CRM’s most useful recruitment tools, transforming how your team collects student details at fairs, school visits, open days, and international events. Students enter their details directly on your branded form; no paper, no handwriting errors, no lost leads.

Data syncs securely into Student CRM when a Wi-Fi connection is available, helping teams follow up after recruitment activity. For wider Student CRM context, related areas include Mobile Event Capture, Student Database, Event Manager, and Campaign Manager.

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Student entering details on a tablet form using Mobile Event Pad

What is Mobile Event Pad?

Mobile Event Pad is a Student CRM tablet app that helps universities and colleges collect prospective student data at recruitment events, fairs, school visits, open days, and international events. It supports online and offline data capture, branded digital forms, consent-based student data collection, private notes, and automatic syncing into Student CRM when a connection is available.

Key benefits

Everything you need for smarter, paper-free student data capture

Offline data capture

Collect student details on iPads or Android tablets without needing internet access. Records are stored locally and sync automatically once connected.

Automated follow up

Student details flow directly into Student CRM, helping teams trigger automated follow-up emails and touchpoints after events. For related communication planning, see Campaign Manager.

GDPR compliant

As with any Student CRM form, the student always consents, whether they are online or offline with Mobile Event Pad. Capture data safely, securely, and with compliance in mind.

Completely paperless

Eliminate paper forms and unreadable handwriting. Students enter their information directly into your branded, easy-to-use digital form.

Multiple custom forms

Create and manage event-specific forms branded with your institution’s logo, colours, and design for a professional, consistent experience at every event.

Private notes

Add private comments or follow-up actions against individual records, helping your recruitment team capture useful context from each conversation.

Worldwide accessibility

Use the app anywhere in the world, from school fairs to international recruitment events. Data syncs when a connection returns.

iOS and Android ready

Compatible with Apple and Android devices, ensuring every team member can capture student data with ease.

How it works

Before the event

Set up your events and forms in Student CRM, then download the Mobile Event Pad app on your iPad or Android tablet. Use your Token and PIN to connect the device to the correct CRM occurrence.

During the event

Students enter their details directly on your tablet. You can collect information, add private notes, and continue working offline if there is no signal.

After the event

Once you are back online, captured records automatically sync to Student CRM. For wider Student CRM context, related areas include Student Database, Event Manager, Campaign Manager, and Comms Centre.

FAQs

Mobile Event Pad FAQs

Common questions about using Mobile Event Pad to collect prospective student data online or offline, replace paper forms, capture consent, sync event records, and support recruitment follow-up inside Student CRM.

Do I need internet access to use the app?

No. Mobile Event Pad works fully offline. It stores records locally and syncs automatically when a connection is restored.

How do I add new events?

Events are created in Student CRM. Once added, update occurrences in the app to download them to your tablet.

Can multiple users capture data at once?

Yes. Multiple team members can use the app simultaneously at different locations, all syncing back to the same Student CRM account.

Is student data secure?

Yes. Only student details relevant to the event are stored temporarily on the device. Data is encrypted and securely transferred into Student CRM during sync.

Is the data GDPR compliant?

Yes. Like all Student CRM forms, compliance is central when capturing student data. Students provide consent through the form, whether the device is online or offline.

Who uses Mobile Event Pad the most?

Mobile Event Pad is most used by events, recruitment and outreach, and international teams capturing leads at fairs, school visits, open days, and overseas recruitment events.