Pre-applicant Open Days

Deliver engaging, well-organised open days that turn interest into applications

Running successful open days is key to inspiring prospective students before they apply. The Pre-applicant Open Days module makes it simple to manage events, automate communications, and give every visitor a personalised, professional experience.

Students can build their own schedules, receive timely updates, and check in on the day with ease, while your team handles logistics, communications, and reporting all in one place.

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Key benefits

Everything you need to run smooth, personalised, and data-driven open days

Customised activity booking

Let students design their own experience.

  • Offer activity choices tailored to interests and study areas
  • Enable self-booking for sessions, talks, or tours
  • Increase engagement by letting students shape their visit

Automated event messaging

Keep communications clear and consistent.

  • Send branded emails and SMS automatically from registration to follow-up
  • Include essentials like parking, directions, and QR-code check-in
  • Re-engage no-shows and gather feedback with post-event messages

Capacity management & clash prevention

Prevent overbooked rooms and impossible schedules.

  • Automatically monitor activity limits and avoid double bookings
  • Account for travel time between locations or campuses
  • Deliver smoother schedules and reduce on-the-day issues

Easy event admin and cloning

Save time planning and managing events.

  • Track registrations, monitor attendance, and adjust schedules easily
  • Clone successful events to reuse setup, activities, and messaging
  • Maintain consistency and efficiency year after year
Mobile QR code check-in for fast, accurate attendance

Personalised programme management

Give attendees flexibility and control.

  • Students can view and adjust their schedules ahead of time
  • Real-time updates keep them informed of any changes
  • Reduce admin while improving the overall experience

Simple event check-in

Speed up arrivals and capture every attendee.

  • Use the Event Day Scanner app for quick QR-code check-ins
  • Handle walk-ins instantly with on-the-day booking forms
  • Eliminate queues and keep every record accurate in Student CRM
FAQs

Pre-applicant Open Days FAQs

Can students build their own event schedules?
Yes. Students can book individual sessions and activities, creating a personalised experience that matches their interests.
Can we send automated reminders and follow-ups?
Absolutely. All event communications — including confirmations, reminders, and post-event messages — can be automated and branded.
How do students check in on the day?
Your team will use the Event Day Scanner app to scan guests’ QR codes quickly and simply. Walk-ins can be added instantly via an on-the-day booking form.
Can we prevent overbookings or schedule clashes?
Yes. Smart capacity tools automatically prevent double bookings and account for travel time between sessions.
Can we collect post-event feedback?
Yes. Surveys can be sent automatically after the event to gather insight and improve future open days.
Can we reuse past event setups?
Definitely. You can clone successful events, copying activities, schedules, and settings to save time on future planning.
Who uses this module the most?
Most used by: Events, International, Recruitment and Outreach, Marketing.
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