Pre-applicant Open Days
Deliver engaging, well-organised open days that turn interest into applications
Running successful open days is key to inspiring prospective students before they apply. The Pre-applicant Open Days module makes it simple to manage events, automate communications, and give every visitor a personalised, professional experience.
Students can build their own schedules, receive timely updates, and check in on the day with ease, while your team handles logistics, communications, and reporting all in one place.
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Running successful open days is key to engaging prospective students before they apply.
The Pre-Applicant Open Days module makes it easy to manage events and communicate effortlessly - no
more last-minute rush to send emails the day before, or after an open day.
Students can create personalised schedules, while your team has the tools to organise, track attendance,
and automate communications with ease.
The Pre-Applicant Open Days module has the following benefits:
Customised Activity Booking
Students can choose and book their own programme of activities, giving them a personalised experience
that matches their interests - enhancing engagement and making their visit more meaningful.
Personalised Programme Management
With access to their own schedule, students can manage and adjust their bookings before the event, ensuring
flexibility and convenience.
Automated Event Messaging
From registration to post-event follow-ups, branded emails and SMS reminders are sent automatically based
on booking status, ensuring attendees know where to park, what to do on arrival, and how to check in via
QR code.
Post-event follow-ups - whether for attendees or no-shows, are also handled automatically across multiple
channels, so there's no last-minute scramble to send vital communications.
Post-Event Follow-Ups
Stay connected with attendees and re-engage no-shows through tailored post-event communications.
Automatically send surveys to gather feedback on their experience, helping you refine future events.
It also delivers personalised follow-up emails that guide students to their next step - whether that's
booking another event, starting an application, or exploring more about the university - ensuring continued
engagement in their student journey.
And there's more:
Simple Event Check-In
For students who have pre-booked, your team can scan their QR code using the Event Day Scanner app for
fast and efficient check-in.
This speeds up arrival, reduces queues, and allows you to focus on welcoming attendees.
For walk-ins, the on-the-day booking form captures their details instantly, ensuring no prospective student
is missed.
Whether pre-booked or arriving on the day, the process is seamless; reducing admin, improving efficiency,
and creating a smooth start to a students' open day experience.
Capacity Management and Clash Prevention
Prevent overbooked sessions and scheduling conflicts with smart capacity management.
The system ensures activities don't exceed their maximum capacity, so no one is left searching for
spare chairs in overcrowded rooms!
It also prevents overlapping bookings and can even account for travel time - whether moving between distant
rooms, travelling across multiple campuses, or heading off-site to view accommodation.
This creates a smoother, more realistic schedule while reducing last-minute issues for your team.
Event Scheduling Flexibility
Students can choose sessions that fit their interests and availability, giving them control over their experience
while maximising attendance across activities.
Easy Event Admin: Manage & Clone Events
Keep event logistics simple with powerful back-end management tools.
Track registrations, monitor capacity, and adjust schedules effortlessly.
When planning future events, save time by cloning past open days, instantly copying successful setups
including schedules, activities, and settings.
This ensures consistency, reduces admin, and makes event planning faster and more efficient year after
year.
An Event Manager's dream!
With Pre-Applicant Open Days, you can deliver the perfect open day - engaging, well-organised, and tailored
to your students.
Easy to use and effortless to manage, this module gives you the tools to create a seamless experience
while keeping event planning stress-free.
Book a call with one of our CRM experts and see how Pre-Applicant Open Days can enhance your events.
What is Pre-applicant Open Days?
Pre-applicant Open Days is a Student CRM module that helps universities and colleges plan, promote, run, and measure open days for prospective students before they apply. Events, recruitment, outreach, international, and marketing teams can manage registrations, personalised schedules, activity bookings, capacities, automated communications, QR-code check-in, walk-ins, attendance, feedback, reporting, and event cloning while keeping every interaction connected to the prospective student’s CRM record.
Everything you need to run smooth, personalised, and data-driven open days
Customised activity booking
Let students design their own experience.
- Offer activity choices tailored to interests and study areas
- Enable self-booking for sessions, talks, or tours
- Increase engagement by letting students shape their visit
Automated event messaging
Keep communications clear and consistent.
- Send branded emails and SMS automatically from registration to follow-up
- Include essentials like parking, directions, and QR-code check-in
- Re-engage no-shows and gather feedback with post-event messages
Capacity management & clash prevention
Prevent overbooked rooms and impossible schedules.
- Automatically monitor activity limits and avoid double bookings
- Account for travel time between locations or campuses
- Deliver smoother schedules and reduce on-the-day issues
Easy event admin and cloning
Save time planning and managing events.
- Track registrations, monitor attendance, and adjust schedules easily
- Clone successful events to reuse setup, activities, and messaging
- Maintain consistency and efficiency year after year
Personalised programme management
Give attendees flexibility and control.
- Students can view and adjust their schedules ahead of time
- Real-time updates keep them informed of any changes
- Reduce admin while improving the overall experience
Simple event check-in
Speed up arrivals and capture every attendee.
- Use the Event Day Scanner app for quick QR-code check-ins
- Handle walk-ins instantly with on-the-day booking forms
- Eliminate queues and keep every record accurate in Student CRM