All-in-one CRM built for Universities & Colleges to elevate their Recruitment, Marketing, Events, & Admissions
The single source of truth for teams wanting to get on with the job.
The UK’s most trusted ❤️ CRM for education.
Student CRM comes
with everything you need out of the box.
All fully connected
for a seamless experience.
One platform. 35 powerful modules.
Replace your data capture, event management, enquiry handling, email and SMS campaigns, applicant communications, and recruitment tools with one unified system.
Make meaningful work less manual
Student CRM automates admin that wastes time and budget. With routine tasks handled, teams focus on recruitment and relationships, saving 20 to 30 hours a month and giving every student a smoother experience.
Stop chasing. Start converting
Student CRM automates follow-ups and nurture journeys so no prospective student goes cold. Every prospect gets a timely, personal response, turning interest into enrolments without adding workload.
One platform. Complete confidence
Student CRM unites every team (Marketing, Recruitment, Events etc.) in one system. One source of truth means fewer tools, lower costs, and faster, clearer decisions that keep everyone moving in the same direction.
Know what’s working. Fix what isn’t
Student CRM turns scattered data into real-time insight. Clear dashboards replace spreadsheets, helping leaders act faster, prove impact, and focus effort where it matters most.
Compliance made effortless
GDPR, UKVI, OfS, and HESA are all managed in one place, with permissions and audit trails built in, giving every team confidence that student data stays secure and compliant, every time.
It’s not hard to work smarter!
People in HE and FE are superstars. Incredibly dedicated, capable, and endlessly hardworking.
Sometimes, the smartest thing you can do is let a system like Student CRM take care of the routine work so you can focus on what really matters.
- 0 Automations run
- 0 Email & SMS
- 0 Event Bookings
- 0 Students
- 0 Applications
- 0 1-2-1 Enquiries
Why Student CRM is better than the rest
In the words of our clients
Staff are always ready to answer questions even if it’s just “How do I do X”. They are very helpful—would highly recommend SCRM. It’s a very easy system to navigate and most applications have a handy introduction video.
Great customer service! Regular updates put more control in users’ hands and the event tools keep improving. Support is excellent.
First-rate and dedicated support throughout. We’ve streamlined several processes already with more to come. The platform keeps evolving with webinars, user groups, and welcomed suggestions.
Excellent integration experience. The API layer and sandbox are strong, documentation is accurate, and support responds quickly—back up and running within the hour.
Give your teams the power to outperform the competition
Real-world challenges in student recruitment are solved every day with Student CRM. From first contact to enrolment, our connected modules work together to support every team - driving efficiency, improving communication, and delivering measurable results across the entire recruitment journey.
Admissions
Manage applicant enquiries, process applications, make offers, and nurture applicants until they enrol.
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Seamlessly import applications from external sources such as UCAS or other admissions systems via secure API. You still benefit from Student CRM’s workflows, automation, communication tools, and reporting - without needing to change your existing application process.
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Build and manage end-to-end applications entirely within Student CRM. From form submission to decision, every stage is handled in one place - reducing manual admin, speeding up processing, and giving your team complete visibility of the applicant journey.
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Capture and respond to applicant questions quickly, ensuring no prospect slips through the net.
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Keep agents informed with real-time application status updates, improve collaboration, and reduce inbound queries.
Enquiries
Manage and prioritise every incoming query with full visibility of interactions in one place. Student CRM helps your team respond faster, reduce manual admin, and deliver a consistent, high-quality experience - from first contact to conversion.
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Make a great first impression with automated replies sent as soon as an enquiry arrives. Messages are routed to the right team for a complete, timely response so nothing slips through the cracks.
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Automate key processes like assigning enquiries and triggering follow-ups based on rules (“if this, then that”), so your team focuses on valuable conversations rather than repetitive admin.
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See the full story behind every enquiry on a single student record, enabling personalised responses and meaningful reporting.
Events
Plan, deliver, and measure events that truly make a difference. From open days and campus tours to applicant visits and webinars, manage every detail in one connected system.
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Automate invites, confirmations, and reminders. On the day, QR code check-in, capacity controls, and clash prevention keep everything smooth and measurable.
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Clone previous events in seconds, keep setup consistent, and manage QR check-ins and comms at scale across your entire pre-app season.
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Deliver tailored schedules triggered by application status, with reminders, QR code check-in and post-event comms to support final decisions.
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Capture feedback from attendees and no-shows to refine experiences, prove impact, and improve conversion.
International
Recruit globally, manage complex agent relationships, and support regional strategies with full visibility from first enquiry to enrolment.
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Monitor agent performance, track application quality and volume, and keep a full audit trail to support UKVI compliance.
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Give agents a secure portal to submit and track applications with real-time status updates and auditing tools.
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Group countries and structure reporting by geography to target communications, compare conversion, and identify growth markets.
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Capture leads online or offline from fairs and in-country visits. Data flows straight to Student CRM for ROI and follow-up tracking.
IT & Compliance
Ensure security, integrity, and regulatory compliance while connecting Student CRM to your wider ecosystem.
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Create and manage consent types and communication topics to ensure GDPR compliance while maintaining essential contact.
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Role-based permissions and 2FA with centralised admin controls reduce overhead and keep access appropriate and secure.
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Manage APIs and imports securely with sandbox testing and full audit logs. Import data manually when needed with confidence.
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Enable secure, compliant data transfer (e.g., UCAS) via APIs. Applications from external systems are pulled into Student CRM for unified workflows and reporting.
Marketing
Engage prospects with targeted, branded, timely communications that convert interest into applications—automatically, at scale, and with full visibility.
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Segment with precision and deliver highly targeted, GDPR-compliant email and SMS campaigns to reduce noise and improve conversion.
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Create on-brand templates for Classic (HTML) or Easy Builder (drag-and-drop), shared across teams with consistent tone and assets.
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Bring creative control and reporting together: in-app insights, touchpoint management, and brand assets—all in one place.
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Automate fulfilment (digital or print) and trigger personalised follow-ups instantly for a seamless first impression.
Recruitment & Outreach
Build lasting relationships with schools, colleges, and partners—nurturing early-stage interest and evidencing widening participation.
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Manage every relationship and see which partners are most engaged, where outreach is effective, and where to focus next.
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Capture leads directly from visits and fairs without spreadsheets. Data lands instantly in Student CRM, linked to existing records.
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Centralise every interaction to measure widening participation (e.g., POLAR, FSM, country of birth) and target activity where it’s needed.
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Run targeted communications to teachers, advisers, and partners to keep them informed and engaged across the cycle.
Partnerships
Manage relationships with alumni, employers, schools, VIPs, and other non-student audiences in one place—because influence goes beyond students.
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Capture partner data via forms, QR, or bespoke pages with clear source attribution to track ROI and evidence value.
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Track communications, record activity, and see the full history of every interaction with alumni, employers, and VIP stakeholders.
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Run tailored communications that keep partners engaged and informed—newsletters, collaboration updates, invitations, and more.
Real people, committed to your success
Behind every module, update, and support interaction is a team dedicated to helping you succeed. We understand the world of student recruitment - the intense cycles, competing priorities, and constant pressures - because we’ve worked alongside admissions, marketing, and recruitment teams for over 20 years.
When you choose Student CRM, you’re choosing more than just a platform. You’re choosing a partner, invested in your goals. Our UK-based team is on hand to answer questions, share best practice, and help you get the most from every part of the system.
Whether it’s optimising automations, preparing for a new recruitment cycle, or simply offering expert reassurance, we’re here to support you at every stage - working with you to make sure Student CRM continues to deliver real results, year after year.
- 20+ Years — Supporting UK universities and colleges
- UK 100% UK-based — Real support & dedicated Account Manager
- 99.3% Customer satisfaction *
- Day 1 Ready to go From day 1
* As of November 2025
All this from £68* a day!
- £0 Setup costs
- Unlimited users
- Unlimited bookings
- Unlimited enquiries
- Unlimited support
- 1 million emails
- Unlimited students
- Ready to use on day one
*Speak to one of our experts to understand the value of Student CRM to your establishment and to get your custom price.
FAQ
Answers to common questions about Student CRM — setup, integrations, GDPR, go-live times, and how modules work together.
Student CRM is purpose-built for HE and FE. Specialist modules share one student record to remove silos and duplication across enquiries, events, applications, and communications.
Only at the beginning. IT helps with domain setup and any integrations. After launch, teams use Student CRM without ongoing IT involvement, with Dev Centre, Help Centre, and UK-based support available.
Yes. Connect via web forms, secure uploads, and APIs. All modules read/write the same record so data stays clean and in sync.
Read more about how we connect on our integrations page.
Yes. Compliance is built in. The Privacy Centre manages consent, topics, preferences, and subject access requests; teams have audit trails and policy-aligned workflows.
Live in 28 days — guaranteed, or your money back. Day one starts on site; the rest of the period is onboarding and best practice so teams are confident.
Common questions we’re also asked
Modules, events, enquiries, branding, agents, applications, and reporting.
Every enquiry, booking, and application updates the same timeline. Shared data powers automations and keeps journeys joined up.
Yes. Event Manager and Open Days handle comms, QR check-in, capacity, clash prevention, personalised programmes, and season cloning.
Use a shared inbox with a knowledge base and saved replies. Automations send timely email/SMS confirmations, nudges, and post-event follow-ups.
Design accessible forms once, embed anywhere, and update centrally. Template Builder stores brand colours, fonts, and assets for consistent comms.
Yes. Agent Manager and the Agent Platform manage relationships and monitor performance across regions with full visibility.
Reports align with academic year, subjects, and courses. Track UTMs and performance across modules; Data Packs plug into Power BI/Tableau for deeper analysis.