Document Library
Keep every link current with automatically updated documents
The Document Library module helps recruitment teams manage and share files confidently, with smart links that always point to the latest version. Whether it’s a campus map, course brochure, event guide or enrollment schedule, you can update a document once and know every email, form, or webpage using that link will instantly show the new version.
It’s the simplest way to keep your communications accurate, save time, and make sure students always have access to up-to-date information.
Key Benefits
Everything you need to manage shared documents efficiently
Time-saving automation
- Upload a new file version and all short links update instantly.
- No re-sending or re-embedding; materials stay fresh automatically.
Easy sharing
- Each file creates a short, trackable link (e.g., dhdocs.com/AB12).
- Use links in emails, buttons, or webpages for instant access.
Unlimited storage
- Store unlimited documents up to 50MB per file.
- Supports PDF, DOC, PPT, XLS, CSV, JPG, PNG, GIF.
- Keep everything teams need in one place.
Smart permissions
- Public: create links anyone can access.
- Private: restrict files for internal use only.
Performance insights
- See download counts and visual charts with timestamps.
- Identify popular materials and refine your content strategy.
Connected consistency
- Updates reflect automatically across campaigns, forms, and emails.
- Maintain consistency from one central library.
FAQs
Document Library FAQs
Can we track how often documents are accessed?
Yes, download counts and charts show exactly how often each file is viewed or downloaded, helping teams understand engagement levels.
What types of files can we upload?
You can upload most standard file types including PDFs, Word documents, PowerPoints, spreadsheets, and image files up to 50MB each.
What happens when we replace a document?
Replace the old version with the new one, and every short link automatically points to the latest file, ensuring students always access the most current information.
Do we need IT support to use it?
No. Once your university subscribes, your User Admin can add users directly. It’s ready to go from within Student CRM.
Who uses Document Library the most?
Most used by: Enquiries, Admissions, International, Recruitment & Outreach, and Partnerships teams.
